Storage Made Easy Improves Its Unified Web Cloud File Manager

Today we have upgraded the Storage Made Easy Web Cloud File Manager.

The Storage Made Easy Web File Manager is different to a lot of file managers that you see today as it is hierarchical in nature and resembles a true file tree (akin to windows explorer). It’s hierarchical nature enables it to easily work with and manoeuvre around large data sets.

Over the years we have had a lot of feedback from companies and users about how they would like to see the File Manager work and what features they would like and we’ve used this feedback to make improvements, which are outlined below:

Large Layout in inline Mode

The File Manager layout is now larger in inline mode taking more advantage of the screen space.

SME Cloud FIle Manager

 

The File Manager has been optimised for iPad / Tablet

A number of optimizations where done for working with the desktop Cloud File Manager on a tablet. The first is that it opens in full screen mode when being used on such devices. The second is that there are optimizations that make it easier to use such as being easily to widen / constrict the view on each pane. Also interactions have been optimized to work with touch events. The selection of files has also been made easier with checkbox selection options (these selection options are also available when using the FM from a PC).

Cloud File Manager iPad

 

Easier File Selection

A lot of feedback has been made to us about making file selection easier. To that end we have made it easier to select files by using a checkbox paradigm. Check boxes appear so that a file can be selected when the mouse is placed at the left hand side of a file.

Select Cloud Files

 

Image Previews

Image thumbnails can now be previewed as the File Manager is browsed.

Image Previews

 

Help Inline

The File Manager now contains help guides showing how to action the most common functions such as copy/paste:

Cloud How To Guide

 

 

Default PDF Viewer is now native

The default PDF viewer is now a native viewer rather than Google Viewer (although Google Viewer can still be used and be setup to be the default). This means the viewer sandboxes any data viewed in this way just to the SME service.

Cloud PDF Viewer

 

New Themes / Custom Themes

There are two new large themes for the File Manager a blue theme and a normal theme. The existing themes have been rename to “tiny”. Also now, for Appliance users, custom themes can be created. This will be available in the next Appliance version.

File Manager themes

 

The File timestamp to be used can now be selected

As SME is an abstraction between the remote cloud it works with more than one timestamp. Firstly it has its own concept of time, based on UTC, as to when a timestamp was modified through the SME service. Next it handles what the timestamp shows on the remote cloud service, and lastly it can show the local file time of a file uploaded to a remote service via SME (this may be different to the remote cloud time as some cloud services ignore the local file time and simply timestamp the file at the time it was uploaded to their service). Although all three are handled the user can now set which they want shown by default.

Cloud Timestamp

 

Edit on Hover

When hovering on a file, certain options are displayed for easy access. This has been enhanced so that files that can be edited, such as documents, text files etc can be edited by clicking the edit icon on hover.

Edit on Hover

 

Comments view is now collaborative / real time

When working in full file / comments view, if another user is also reviewing the same file and making comments then the comments will appear in real-time like an instant message

Cloud Collaboration

Search inline

The File Manager now features an inline folder search (rather than having to move out to the tabbed search). This is a quick search mechanism to search for files in folders and sub folders.

Cloud Search

 Favourites and Quick Upload placed at top of file tree

Favourites and Quick uploads have been placed at the top of the file tree for easy access. These can also be configured to be hidden.

Cloud Favourites

 

New way to copy / move files

Copy and Move can still be done by selecting files and drag and drop but now there are buttons and a wizard to make copy and moving files between folders or cloud services even easier.

Cloud Copy Move

There are also other numerous small changes and bug fixes but this post highlights the main functional changes.

 

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Sharing Folders Securely from a Cloud File Server for almost any Cloud Storage.

We have introduced a new feature into the Storage Made Easy platform which enables cloud users to share external folders to other users who will not need a SME Account to gain access to those folders. The feature enables the creation of a secure shared link that is password protected and can be time expired.

The video below shows the feature in action.

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Document Management is more than just managing documents – it is also securing them

Enterprise file share and sync

Document control and management is of vital importance to any organization. If sensitive information is sent outside of your company, once the documents have been sent electronically, control is lost and this can put files you shared at risk. They can be copied or forwarded anywhere in the world, in seconds.

For most businesses, the focus of their attention is on document management and on the organizational workflow and the storage of documents. Companies want to be able to integrate documents into a workflow and store documents in an organized and secure way that still allows documents to be found easily . Where the document is stored can frequently change. It could be SharePoint, it could be FTP, it could be on some external repository etc. Where the security process can fall down is when documents are shared externally or how they are available to be collaborated on.

The proliferation of employees bringing there own devices to work (BYOD and BYOC) and using preferred SaaS applications of their own choosing has led to corporate governance becoming even more of a challenge for those tasked with its enforcement as an increasing number of end users bypass corporate protocol.

Such ‘Shadow IT‘ can pose a significant security risk, as unapproved hardware and software that are used do not undergo the necessary security checks and the storage and dissemination of such documents is outside of corporate control.

solving shadow it problem

Storage Made Easy provides a unified Enterprise File Share and Sync solution, which works with a companies existing private and public data, presenting these files in a unified view.. It enables enterprises to not only securely sync, but also to securely share and work with files, wherever they need to go, even on devices that are beyond IT’s control.

IT benefits from a solution that gives them control, and users benefit as they have automatic access to documents and files from multiple data repositories, with robust security wherever behind the corporate firewall, or using any tablet, smartphone or PC.

Storage Made Easy uniquely provides:

• The ability to view, annotate, edit and sync almost any cloud or private file from almost any storage to any device.

• Internal and external collaboration features to work securely with anyone without losing control of enterprise data.

• Complete audit tracking to ascertain who accessed files, where form, and what action was taken.

• Provides a secure way for the organizations to collaborate with external partners using business workspaces.

• GEO Restrictions – restrict access to documents by IP address and by client. For example let an external sub office only have access to a folder from a specific IP address from the web browser (or any other client you nominate).

• Full Bring Your Own Device Support to restrict access to by employees by device type.

• Sophisticated permissions that unify permissions to different back end document storage and which can also be used with Active Directory or LDAP

• A way to solve the “DropBox” “bring your own cloud” problem be auditing such clouds even when documents are uploaded direct.

• A way to encrypt files stored on remote clouds which a key that is stored behind the corporate firewall this protecting remote sensitive data.

Secure document file sharing

In summary you do not have to choose between a homogenous and restrictive system or a lawless fenzy of different unapproved systems. The Storage Made Easy Enterprise file share and sync solution is storage agnostic. It is compatible with most private or public file sharing cloud data stores allowing users to continue using their preferred cloud storage provider while at the same time converging off-site and on–site private and public data. This allows a centralized point for corporate governance, thus providing a real solution to the Shadow IT and corporate governance problem.

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Storage Made Easy New feature: Access S3, DropBox, Google Drive and other Clouds from SFTP

Cloud Storage SFTP

Storage Made Easy have now made live a new SFTP protocol adaptor. SFTP is one of the two primary technologies for secure FTP networking, the other being FTPS, which Storage Made Easy already supports (along with FTP, WebDav, Secure WebDav and S3).

The primary reason we investigated implementing SFTP is due to a government POC in which access was required to secure AWSGov Cloud files from medical terminals. This was the primary requirement, but because Storage Made Easy works with almost any back-end Cloud. once added, it can be used as protocol gateway for any cloud mapped to an account, note that the Port is 2200

Below is an example of using the SFTP protocol to access a Storage Made Easy account using Transmit (a Mac App).

SFTP Dropbox

Once connected, all data and mapped clouds are accessible.

SFTP RackSpace Cloud Files

Access can also be done directly from the command line.

Mac sftp google drive

Once connected we can do an ls to get a file listing.

Mac SFTP

Once connected the view of the files is similar to our earlier UI view.

Mac SFTP S3

To find out more about the SME protocol gateway feature that is part of the SME solution please check out the below video.

SFTP Cloud files Access is available for Storage Made Easy IaaS or on-site users.

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New Feature Added: Real Time Document Collaboration

Real Time Document Editing

We have added a new feature to the Storage Made Easy platform, real time document collaboration. This is available for team account or Enterprise File Share and Sync on-premise users. It enables real time document editing between team members when inline editing using the web document editor. It enables multiple users to open a document at the same time, and enables with everyone to contribute and/or review the document in real time.

This editing facility is available for any document in any cloud that is mapped to work with SME, be it public or private storage (for EFSS on-site users).

The below video shows the feature in action.

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In a post PRISM world why your Company needs joined up File Sharing and Governance

The recent controversy with regards to Prism and data snooping has brought the security of corporate data to the fore however the biggest threat to corporate data lies not with the corporate nemesis that is Prism but with the number of data leaks that occur every day in companies.

These include new phenomena such as Bring Your Own Device (BYOD) and Bring your Own Cloud (BYOC) as well as the thorny issue of what files are shared over email.

Data is any companies biggest asset and not controlling how corporate data is disseminated is a ticking time bomb waiting to explode in your company. Why? Take your pick, Legislative reasons, fraudulent reason, competitive reasons. There are many reasons why not controlling data dissemination could trip your company up.

Companies need to consider how to build an Effective data governance serves ACROSS their enterprise data silos. Doing so will define a cohesive set of parameters for data management, data usage, as well as the ability to create governance processes for a companies internal use, and for their supply chain, which ultimately leads to information assets that are well managed.

SME Data Governance framework

In the world of Cloud it is key that Data Governance and data policies work not only with data behind the corporate firewall but also cloud data and cloud services.

So what should you consider as a company to manage your data assets ?

1. Understand what information is sensitive across all data silos, have a federate access control mechanism that works with your user across this private and cloud data silos. Storage Made Easy provides such a federate mechanism to assign and control user permissions and access at a very granular level that overlays one or more data stores.

SME federate permissions

2. Set policies for data access and enforce them through common tools. For employee sharing of data through tools such as email, make it easy but also set policies that can define expiry time and password protection. Storage Made Easy has plug in’s for Microsoft Outlook and Mac Mail that enables productive file sharing across all cloud / private data but which has built in support for policy enforcement.

Mac Mail large file sharing

These policies should also ripple through to the mobile Applications used in a company:

iOS secure file sharing

3. Use Cloud Encryption for sensitive data and ensure that you control the private key. See our previous post on encryption and securing data for further information.

Cloud File Encryption

4. Audit all your company data. Irrespective of the policies set you should get in the habit of auditing your company data. SME enables the setup of an automated email to a specified user of the previous day file events such as sharing, files updated etc.

Cloud Storage Audit Log

5. Set BYOD policies and device access policies that work like your company works. For example, have a contract firm that you gave access to a specific folder ? Then designate that they can only access the folder using a web browser and only from a specific IP address.

BYOD GEO Restrictions

Summary

Companies need to connect disconnected information to enable corporate governance.

Cloud Corporate Governance

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How to encrypt, secure and access sensitive cloud storage data

The recent PRISM Data snooping controversies have heightened almost every companies awareness of the potential vulnerabilities of data stored off-premise in the Cloud. Many Cloud Storage companies talk about encrypting data ‘at rest’ but the real issue is that the storage companies control the encryption rather than the company whose data is stored controlling the private key.

Amongst many other, one of the services that the Storage Made Easy Cloud service provides is an encryption service that can encrypt data uploaded to remote Cloud Storage. As SME supports around 45 cloud storage vendors this means that all of these are able to take advantage of private key encryption for some or all data. This private key is not stored by Storage Made Easy. If you lose it, or forget it, you cannot get access to your data.

SME uses AES-256 encryption using the Rijndael cipher, with Cipher Block Chaining (CBC) where the block size is 16 bytes. The cipher Rijndael consists of:

- an initial Round Key addition
- Nr-1Rounds
- a final round.

The chaining variable goes into the “input” and the message block goes into the “Cipher Key. The likelihood of recovering a file that has been encrypted using our encryption is fairly remote. The most efficient key-recovery attack for Rijndael is exhaustive key search. The expected effort of exhaustive key search depends on the length of the Cipher Key and for a 16-byte key, 2127 applications of Rijndael.

Once files are encrypted in this manner they can be accessed by an of the comprehensive SME desktop (Mac, Windows, Linux) or mobile tools (Windows Phone, iOS, Android, BlackBerry). When an encrypted file is accessed the user is prompted to provide the private key phrase before the file can be opened.

Any AES-256 decryption tool that supports the Rijndael cipher with 16 byte blocksizes can be used to un-encrypt files. For example the popular freeware file manager Total Commander has a free plugin to handle such decryption.

Standalone desktop decryption tools are also provided by Storage Made EAsy in the event encrypted files are downloaded direct from remote clouds rather than via the SME service. These tools enable the desktop decryption of files using the private key that was set on upload. These Apps are available for Mac, Windows and Linux Operating Systems from the SME Cloud Tools page.

What we have outlined so far is with regards to the Storage Made Easy SaaS hosted service but SME also provides this service as an on-premise Cloud Control service that can reside behind the corporate firewall. It enables the ability to keep very sensitive data behind the corporate firewall but still enable secure file sharing and at the same time offers the ability to encrypt data that is stored on remote cloud storage and other SaaS services.

The Storage Made Easy Cloud Encryption service is available to all SME users inclusive of free, Personal Cloud, Business Cloud and Enterprise Cloud

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Cloud Computing Use Case: Extending Remote Desktop with a Cloud Drive

Many service providers and companies offer Remote Desktop Services to enable companies to access their desktop remotely. Applications are installed for the users where user settings and data are saved to their profile.

We’ve had a few requests from companies and service providers now who wanted users to easily be able to access data on remote clouds (such as Azure, DropBox, Box, FTP, WebDav, Sharepoint Amazon S3 etc) from a remote desktop.

With Storage Made Easy, this is easily done as SME presents a WebDav entry point to all clouds that SME supports whether they support WebDav or not. This means the service provider needs only co-locate the SME software appliance (supplied as an OVF compliant file) in their network and add a simple script to the users startup. The script it:

NET USE * \\webdav.storagemadeeasy.com@SSL\DavWWWRoot
pause

This enables user to get a mapped drive to remote cloud storage as soon as they login to their remote desktop and to browse and access these files like any other data drive and is a simple solution for bringing remote clouds directly into a users remote desktop using a simple metaphor they understand, “a drive”.

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Storage Made Easy made easy provides free WebDav access to Clouds that don’t support WebDav

We are now giving away 150MB of free WebDav access to mapped Clouds to all SME free accounts. This is enough to access around 300 documents on Mobile devices per month and is enough for the average use of WebDav into Clouds such as DropBox, Google Drive, SkyDrive etc.

If you want to access more than just pay a one time $5 fee and get access to 2GB per month of WebDav for the life of your use of our service. If you want unlimited use then just sign up to be a personal cloud or business cloud user.

Also, all free accounts feature 5GB free storage on Amazon S3 and the ability to add up to 3 other Clouds that you wish to access.

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The Top 5 things to Consider for Business File Sharing

20130309-165632.jpgFile Sharing is a key part of a companies ability to collaborate and share corporate data, which increasingly can be stored in many disparate services. The purpose of this post is to offer suggestion businesses should consider for their corporate file sharing strategy:

Many business just let employees share files with no control and no checks. This needs a policy. This is the businesses core asset and it needs to be protected and secure. Also, compliance and legislation of data is increasingly becoming important. The business needs to ensure it does not get caught in a compliance trap.

Point 1: Implement a control mechanism for your users. For example Storage Made Easy enables users to share files using links that can be password protected and in which the link can be set to expire. This protects against the user forwarding file. The file link can be set to expire on first download for example or set to download after 24 hours (or any other specified time period). If the file is password protected, even if the file is forwarded by the recipient then the file cannot be accessed unless the password is provided. A control mechanism promotes best practice security management of files and reduces operational risk.

Point 2: Point Solution or not ? Consider whether your strategy should be a point solution or whether it works with your existing data sets. Many vendors may purport to promote managed secure file sharing but often you find you have to move your data to their Cloud to have the solution work for you. Storage Made Easy works with private on-premise data, public cloud data such as DropBox, SkyDrive, Box etc and also with SaaS services such as BaseCamp. This promotes a ‘joined up’ strategy for company file sharing.

Point 3: Integrates with what you have ? Consider whether the solution works how you work so that it does not get in the way of business or productivity. For example Storage Made Easy integrates directly in the desktop as a network drive with simple right click options to share files. This behaviour supports Windows, Mac and Linux.  Also integration has been done with other core business productivity tools such as Microsoft Outlook and Mac Mail to promote easy secure file sharing using links directly from the corporate mail client. Similar integrations exists for core productivity tools such as Microsoft Office and Open Office or Libre Office.

Point 4: Compliance, Compliance Compliance – Compliance is fast catching up with all verticals when it comes to storing and accessing corporate files off site. There is specific industry legislation related to this, such as HIPPA in healthcare and FERPA in education, but  there are various legislation proposals being processed at various levels in the USA and EU and it is a safe bet that  the ability to track historic file events will become more of a requirement not less of a one. Also for companies, the ability to search against historic file sharing or data access should be just part of an overall joined up corporate security policy.

Point 5: On-Premise, Hybrid or Cloud ? The last point is to do with implementation. You should be able to decide how you manage data or metadata associated with storing files and sharing files. This can be behind the corporate firewall, totally on Cloud., or some combination of both. The key word here is choice.

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