How to securely and productively enable employees to work from home using existing company data with the File Fabric

Remote Working Coronavirus

Remote Working CoronavirusOne of the things the Coronavirus Covid-19 has brought sharply into focus is the topic of employee remote working.  Whether this is to limit the spread of the virus or because employees are self isolating, many companies may find themselves in a position where a significant part of their workforce is working out of the office.

The aim of this post is to outline how the File Fabric software may help companies who wish to prepare or facilitate remote working.

Firstly some background on the File Fabric.  The File Fabric is a secure multi-cloud content management data collaboration solution. It does not provide any storage rather it indexes and works with existing on-premise or on-cloud storage silos. It unites files in these disparate storage platforms to provide a single cohesive way for people to securely work and collaborate.

The File Fabric has a strong ethos and governance and compliance of the data that it indexes and makes available providing event based audit and configurable compliance policies.

There are three ways to use the File Fabric today:

1.  For small businesses from our SaaS hosted platform. This version of the File Fabric does not have all of the features of the enterprise version.

2.  Enterprise Version that is self hosted by a company and can be deployable on-premises or on-cloud.

3.  For free using our self hosted personal version.

Let’s take a looks at some of the challenges and solutions that may be faced by remote workers and how the File Fabric solves them.

Continue reading “How to securely and productively enable employees to work from home using existing company data with the File Fabric”

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Securely working with multi-cloud data in Microsoft Teams using the File Fabric

Microsoft Teams multi-cloud

Microsoft Teams multi-cloudThis is a follow on from our similar blog post on integrating Slack with the File Fabric.

Microsoft Teams is an alternative to Slack that has gained a lot of traction particularly in the last couple of week because of the need for employees to work from home. We have had several requests of how the File Fabric can be used within Teams and this post outlines how this can be achieved.

Continue reading “Securely working with multi-cloud data in Microsoft Teams using the File Fabric”

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Securely working with multi-cloud data in Slack using the File Fabric

Slack Multi-Cloud

Slack Multi-CloudAs more people are forced to work remotely due to Covid-19 we felt it was worth doing a blog refresh on the ways to work with the File Fabric and the chat collaboration app,  Slack.

The File Fabric has a specific integration with Slack that promotes securely sharing files, from just about any storage repository, directly from Slack. To add the File Fabric to a Slack account simply add it from the Slack marketplace.

Continue reading “Securely working with multi-cloud data in Slack using the File Fabric”

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Multi-Cloud Document Collaboration with Secure Shared Links

While the Enterprise File Fabric’s shared team folders are great for organizations collaborating on files within their company, what happens when users want to be able to quickly share documents in a secure manner with people from other organizations?

That’s where the File Fabric Secure File and Folder link sharing comes in. No longer do companies need to leverage other services outside of their own environment for sharing, nor do you need to open up access directly to your storage.

Continue reading “Multi-Cloud Document Collaboration with Secure Shared Links”

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Multi-Cloud Shared Team Folder Document Collaboration

One of the key, powerful features of the Enterprise File Fabric is the ability for teams to simply and easy  share and collaborate on files for the projects they are working on together, whatever the underlying local or cloud storage.  This can easily be teams that are located in the same building, within the same continent or even across the planet from one another.  The best part is that while the File Fabric can power this collaboration within an organization, it can also bridge the gap and securely allow teams across companies work on the same documents.

In this post, we’ll take a look at Shared Team Folders, allowing intra-organizational teams to work on the same file sets.  Future posts will look at link and folder sharing, when you need to collaborate inter-organizationally.

Continue reading “Multi-Cloud Shared Team Folder Document Collaboration”

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My Favourite Feature: Folder Permissions

I am Zaeem, SME’s Pre Sales Executive. I was asked to share my favourite SME feature with you all, so I thought hard about what was it for me that really stood out.

From the colossal arsenal of features like locking, client tools, file-sharing annotations, auditing, AD integration …….. so on and so forth. I had to pick one, but it was not that difficult for me, to decide what I think is one of the best, if not the best feature. My winner is Folder Permissions. Continue reading “My Favourite Feature: Folder Permissions”

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Does your Share and Sync handle global file locking and versioning ?

Cloud File LockingAs more and more companies use the Cloud to replace their existing file server the need for similar functionality to that which existed on-premise becomes important. Once such features is file locking.

File locking simply allows a user to lock a file whilst updating to prevent another user editing the same file. If locking does not exist then at worse conflicts occur, at best file updates get overwritten and perhaps even lost. It is a key piece of a collaboration experience.

Storage Made Easy private enterprise file share and sync solution fully supports file locking through all of its web, desktop and mobile clients. When a file is locked, other users only have read only access to it.

Cloud File Locking

Cloud Drive

iOS Locking

In addition to locking, file versioning goes hand in hand as a key feature. Versioned files are files that have been superseded by newer files but which can be kept for audit or archived purposes and which can later be promoted to replace newer version of a file if needed. Storage Made Easy EFSS solution provides full support for both of these features using its unique visual versioning feature.

Visual File Versioning

Updating file versions

The problem with current file sync and share solutions is they miss many of the features needed to really use them as a file server replacement. This do not just include locking and versioning, but also CIFS access from the desktop, file event audit, access over common protocols such as WebDav or FTP, ability to be deployed private and to work with other storage clouds or data points, solve the shadow IT problem etc. The solution from most solution providers is the “my cloud is better than their cloud” approach i.e.. “move to my solution as we have that feature”. This promotes more silos and exacerbates sprawl.

The Storage Made Easy is storage independent and promote interoperability and integration, working with any combination of storage points, be they public or private, so if you have existing solutions that require global locking, versioning, event Audit, Cloud Governance, amongst other things, SME can help.

SME Private EFSS

In summary For companies that have data stored in the cloud, in one or more storage providers, global file locking and versioning should be considered a mandatory feature for enterprise file share and sync.

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Integrating Google Calendar to a Storage Made Easy Team Account

Google Calendar can be added as a “Widget” to a Storage Made Easy Team account. Team accounts are available on Business SaaS, IaaS and Enterprise versions of Storage Made Easy.

Widgets are  small self-contained Apps that can be added to your home page, and Google Calendar is an option when you add a Widget.

Storage Made Easy Widgets

Choosing the Google Calendar Widget presents a screen to add a Calendar ID and a link to a short 10 second video showing you how to find this from your Google Account:

Google Calendar Widget

Once the Calendar is entered the Google Calendar is displayed:

Calendar Widget

The view can be changed to a daily event list as needed:

Calendar event widget

Calendars are only one of the widgets that can be added. Other’s include RSS and Twitter widgets and even custom designed widgets.

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Collaborating with Bookmarks and Web Links in Teams

There are a lot of articles about document collaboration and project collaboration from a variety of vendors but rarely do they talk about bookmark or web links collaboration which is can often be a key part of any project.

This blog post will outline how easy this is with Storage Made Easy in which it can be done against any Storage back-end, be that a consumer storage cloud such as DropBox, Google Drive, OneDrive etc or a business or private back end storage cloud such as OpenStack Swift, Cloudian, CleverSafe, Amazon S3, RackSpace etc. In all more than 45 different private and public storage clouds are supported.

Requirements:

– A Storage Made Easy Business or on-premise account
– The Storage Made Easy web collaborations links plug-in available from the SME Cloud Tools Page.

We will be using a Storage Made Easy SaaS business Account to demonstrate this functionality.

First we simply add the Collaboration links plugin to our web browser. In this case it is Safari but Chrome and Firefox are also supported.

Web Link share

 

Once logged in all the folders from the various private and public cloud repositories are available to capture /  bookmark links.

Once you find a page you want to add to your team repository you can use the Collaboration Links plugin to capture it.

In our case this in iOS 7 page on multi-tasking that the iOS Dev team would be interested in.

iOS 7 multitasking

web link share

 

If we log directly into the Cloud File Server from the web (or any of the mobile tools or desktop clients) I see the link I just shared in my team folder. Any team member can launch the link or visit the site by double clicking on the link. I can also choose to collaborate on it with other team members by adding comments.

Web Bookmarks collaboration

 

These comments are shown on all devices and the team users who have permissions to the folder/file receive an email notification that there is a comment for review:

Web Bookmarks collaboration

 

As usual with StorageMadeEasy all the events related to the file are audit tracked:

Cloud Storage Audit Tracking

 

To summarise this post has shown how it is possible to collaborate on web links / bookmarks in a way that centralises collaboration with the alternative often pinging the link over email and any subsequent comments between team members delivered the same way. In the SME as well as centralising the collaboration the comments and interactions are indexed and therefore appear in search results and also the link itself becomes part of the corporate repository.

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