Collaborating with Bookmarks and Web Links in Teams

There are a lot of articles about document collaboration and project collaboration from a variety of vendors but rarely do they talk about bookmark or web links collaboration which is can often be a key part of any project.

This blog post will outline how easy this is with Storage Made Easy in which it can be done against any Storage back-end, be that a consumer storage cloud such as DropBox, Google Drive, OneDrive etc or a business or private back end storage cloud such as OpenStack Swift, Cloudian, CleverSafe, Amazon S3, RackSpace etc. In all more than 45 different private and public storage clouds are supported.

Requirements:

– A Storage Made Easy Business or on-premise account
– The Storage Made Easy web collaborations links plug-in available from the SME Cloud Tools Page.

We will be using a Storage Made Easy SaaS business Account to demonstrate this functionality.

First we simply add the Collaboration links plugin to our web browser. In this case it is Safari but Chrome and Firefox are also supported.

Web Link share

 

Once logged in all the folders from the various private and public cloud repositories are available to capture /  bookmark links.

Once you find a page you want to add to your team repository you can use the Collaboration Links plugin to capture it.

In our case this in iOS 7 page on multi-tasking that the iOS Dev team would be interested in.

iOS 7 multitasking

web link share

 

If we log directly into the Cloud File Server from the web (or any of the mobile tools or desktop clients) I see the link I just shared in my team folder. Any team member can launch the link or visit the site by double clicking on the link. I can also choose to collaborate on it with other team members by adding comments.

Web Bookmarks collaboration

 

These comments are shown on all devices and the team users who have permissions to the folder/file receive an email notification that there is a comment for review:

Web Bookmarks collaboration

 

As usual with StorageMadeEasy all the events related to the file are audit tracked:

Cloud Storage Audit Tracking

 

To summarise this post has shown how it is possible to collaborate on web links / bookmarks in a way that centralises collaboration with the alternative often pinging the link over email and any subsequent comments between team members delivered the same way. In the SME as well as centralising the collaboration the comments and interactions are indexed and therefore appear in search results and also the link itself becomes part of the corporate repository.

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