Are you wringing your hands about contemplating a data governance strategy. Wondering where it is in your list of projects to accomplish ?
Without a doubt it should be at the top. A companies most important irreplaceable asset is it data, period. This should not be even up for discussion. On this premise protecting that data should be a number one priority for CIO’s, Corporate IT, SMB’s and even sole traders.
In our hyperconnected world the illusion of privacy is over. A data leak can escalate quickly and it can do serious repudatory damage and could lead to fines and worse, depending on the legalities of data compliance in your industry.
Think of it this way. If you decided not to have Fire insurance on your building because it will never happen to you, what happens when your building burns down ? It is no different with data. You need to implement the policies and prevention before the leak occurs.
What is Data governance ? Data Governance ensures business-sensitive information is protected in accordance with business or legislative policy.
There is little doubt that storing and accessing business data across on-premise and now geographically dispersed cloud computing environments are likely to present control challenges, and ever-increasingly, regulatory challenges.
It stands to reason therefore that implanting an data control strategy is a necessary process for any business that has both both physical and digital records, that span on-premise and cloud environments.
When we set out to build the Storage Made Easy File Fabric, we took an early decision not to include any storage. Why ? Because companies already have a wealth of storage systems coupled with a number of other systems that stored and work with data. This is of course exacerbated by Cloud as it opens up the kimono for more data (often duplicative) to be stored in more places.
What we wanted to build, and eventually did, was to provide a system that could interact and work with multiple storage an services and provide a ‘single pane of glass’ or a control point for these data and systems. In doing so we are able to provide, amongst other things:
– Integration into common productivity tools such as Outlook, MS Office, OpenOffice etc that work across all data services and whose use of therefore provide e-discovery and audit information on file sharing / file access.
– A common framework point for logging and auditing that can be used to provide even data that encompass all data services in use within the organization.
– An Audit Watch facility that can monitor events in real time and notify nominated administrators depending on the rule set up.
– Common single sign (SSO) across data services.
– GEO control restrictions on access
– An Audit service that records all file events across all mapped services and all remote access events with logged IP access addresses.
– A policy framework for how files are dispersed and the rules around this.
– Archiving rules to Archive ‘old’ data from services in use.
The solution can of course be used as a solution with one back-end data store, often object storage, and we have many companies using it this way also, but it really shines when it is used in the way it was intended which is as a governance and compliance control point across Storage and SaaS data services.