Many service providers and companies offer Remote Desktop Services to enable companies to access their desktop remotely. Applications are installed for the users where user settings and data are saved to their profile.
We’ve had a few requests from companies and service providers now who wanted users to easily be able to access data on remote clouds (such as Azure, DropBox, Box, FTP, WebDav, Sharepoint Amazon S3 etc) from a remote desktop.
With Storage Made Easy, this is easily done as SME presents a WebDav entry point to all clouds that SME supports whether they support WebDav or not. This means the service provider needs only co-locate the SME software appliance (supplied as an OVF compliant file) in their network and add a simple script to the users startup. The script it:
NET USE * \\webdav.storagemadeeasy.com@SSL\DavWWWRoot
This enables user to get a mapped drive to remote cloud storage as soon as they login to their remote desktop and to browse and access these files like any other data drive and is a simple solution for bringing remote clouds directly into a users remote desktop using a simple metaphor they understand, “a drive”.
File Sharing is a key part of a companies ability to collaborate and share corporate data, which increasingly can be stored in many disparate services. The purpose of this post is to offer suggestion businesses should consider for their corporate file sharing strategy:
Many business just let employees share files with no control and no checks. This needs a policy. This is the businesses core asset and it needs to be protected and secure. Also, compliance and legislation of data is increasingly becoming important. The business needs to ensure it does not get caught in a compliance trap.
Point 1: Implement a control mechanism for your users. For example Storage Made Easy enables users to share files using links that can be password protected and in which the link can be set to expire. This protects against the user forwarding file. The file link can be set to expire on first download for example or set to download after 24 hours (or any other specified time period). If the file is password protected, even if the file is forwarded by the recipient then the file cannot be accessed unless the password is provided. A control mechanism promotes best practice security management of files and reduces operational risk.
Point 2: Point Solution or not ? Consider whether your strategy should be a point solution or whether it works with your existing data sets. Many vendors may purport to promote managed secure file sharing but often you find you have to move your data to their Cloud to have the solution work for you. Storage Made Easy works with private on-premise data, public cloud data such as DropBox, SkyDrive, Box etc and also with SaaS services such as BaseCamp. This promotes a ‘joined up’ strategy for company file sharing.
Point 3:Integrates with what you have ? Consider whether the solution works how you work so that it does not get in the way of business or productivity. For example Storage Made Easy integrates directly in the desktop as a network drive with simple right click options to share files. This behaviour supports Windows, Mac and Linux. Also integration has been done with other core business productivity tools such as Microsoft Outlook and Mac Mail to promote easy secure file sharing using links directly from the corporate mail client. Similar integrations exists for core productivity tools such as Microsoft Office and Open Office or Libre Office.
Point 4:Compliance, Compliance Compliance – Compliance is fast catching up with all verticals when it comes to storing and accessing corporate files off site. There is specific industry legislation related to this, such as HIPPA in healthcare and FERPA in education, but there are various legislation proposals being processed at various levels in the USA and EU and it is a safe bet that the ability to track historic file events will become more of a requirement not less of a one. Also for companies, the ability to search against historic file sharing or data access should be just part of an overall joined up corporate security policy.
Point 5: On-Premise, Hybrid or Cloud ? The last point is to do with implementation. You should be able to decide how you manage data or metadata associated with storing files and sharing files. This can be behind the corporate firewall, totally on Cloud., or some combination of both. The key word here is choice.
We’ve added a new Storage Made Easy Chrome extension to the Chrome Web Store. The sole function of this extension is to enable auto-login and launch of the SME Web File Manager for quick access.
The SME Web File Manager is a hierarchical file manager which makes it ideal to deal with large data set and also data from different on-premise or public cloud storage, which are unified in the file tree. A Storage Made Easy Account is needed but a free account can be signed up directly from the extension.
The reason for this extension was to make it a lot easier for users to be able to gain access to the Web Cloud File Manager for one of our business customers who had equipped their salesforce with Chromebook Pixel’s.
The Web File Manager enabled them to have a workflow which included editing and commenting of documents directly from the Chromebook on various clouds that they used which includes BaseCamp and Amazon S3.
The extension can also be used for securely sharing files which include setting passwords on files and/or time expiry.
The web file manager, from a single user perspective provides a very nice way to work with data between cloud providers and even collaborate with other people using Business Group WorkSpaces. For business users it provides a complete collaboration environment between user which includes files editing, file commenting, file versioning and file locking.
You can see a brief video overview of the App below:
Remember that the full version of our tools is also Windows 8 ready and it includes a native desktop drive, Sync, Microsoft Office Plug In’s and also Microsoft Outlooks secure link sharing. It is available for Personal Cloud and Business Cloud Users.
We have today updated the way in which shared links are managed for all Cloud Files mapped to an account from the web Cloud File Manager. It is now possible to have multiple links for a single file and to easily manage them. These file share links can be either a direct private share, a time expired share or a secure share. Please see the below video for a detailed overview.
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