How to sync files from Google Docs, SkyDrive, S3 and other Clouds with your BlackBerry Playbook

As we recently posted details about our HTML5 client for the BlackBerry Playbook we thought it would be useful to outline how you can sync files from any number of Clouds with your Playbook.

For this walk through we will be using a third party tool for the Playbook called Mobile FTP and the SMEStorage CloudFTP protocol adaptor. This solution will work with any free, personal or business Cloud File Server Account that has the Protocol Adaptor added to their account.

First purchase the Mobile FTP App for your Playbook and install it (t is £1.00)

Next setup the SME CloudFTP protocol adaptor connection in the App. This enables the SMEStorage Clouds you have mapped to your account to be accessible over FTP even if they don’t natively support FTP.

This will result in a new bookmark called SME FTP

At this point all your files are acessible through MobileFTP on the Playbook simply by selecting the bookmark and connecting

You can download files or upload them to the various cloud using the Mobile FTP App

Now we will set up Sync. First we need to create a bookmark of the directory we wish to sync within the Mobile FTP App. We wil choose a folder called ‘Android Docs’ that is hosted on Google Docs.

We will name the Bookmark “Docs to Sync”.

Now we’ll go back to the root of the Mobile FTP and edit the Sync example to change it for sync bookmark we just created:

We changed the name to “SME Sync GDocs” and chose the boomarked directory “Docs to Sync” as the directory to sync with the root of the SD Card. Now we can simply run the sync.

Once the sync is completed the nested directory structure and files are available from the SD card on the Playbook. We can re-run the sync when we wish to pick up any changes, and we can add as many sync profiles, to as many different clouds, as we wish.

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Integrating iAnnotate with Google Drive, Amazon S3, OpenStack, and other Cloud Storage solutions

The latest version of iAnnotate PDF, the iPad App that enables editing of PDF Documents, adds support for WebDav which means that you can use the SME ClouDav Protocol Adaptor, free with the iOS SME iOS App, to connect iAnnotate to many Clouds that it does not natively support. SMES supports integration with more Storage and SaaS Clouds than any other service.

The steps to enable access to the Clouds mapped to your SME Account are simple:

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CloudDav is enabled with all Business Cloud File Server Accounts and also available in the on-premise enterprise version of the Storage Made Easy EFSS solution.

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Cloud Computing Use Case: Editing Google Docs, Office365 and DropBox files in iWork on the iPad

We recently did a roll out of our Cloud File Server service to a company of just under 150 people. The primary driver of this was federating data sources, governance and auditing of data, and the ability to edit files directly on iWork on the iPad.

For this use case we’ll concentrate on the latter, enabling ubiquitous document editing on the iPad using the Apple iWork product which encompasses Pages, Keynote and Numbers.

The company is a technology company in which different parts of the businesses use different Cloud Services. The core business admin and management uses Office365. Google Docs is used by the sales team, primarily as a way to share Google Docs files easily with their customers and prospects, whom they found to be predominately Google Docs users. DropBox is used by the tech team who like the ability to have replicated to all their code, tech papers etc instantly to any device.

Interestingly, whereas you would think this disparate use of similar Cloud storage services is an edge case, we find it is not. The storage vendor names may change, but the disparate number, of what appear to be, similar services remains.

When questioned about why they don’t use the other in-house services each team had a different USP as to why:

Tech Team: “With DropBox I don’t have to remember to bring my files. They are always with me”

Admin / Management: “Office365 works and Syncs with what I use like my Outlook task list and calendar”

Sales Team: “most of our customers use Google Apps, so sharing files with the Google Group we have setup for Sales is the best way to get new deals / propositions to them”

One thing this company has jointly bought into was iPad’s. They all used them and their preference was to use Apple iWork as their document editor as they liked it’s simplicity, ease of use, and WYSIWYG features. The problem was it did not work with any of their Cloud products.as it only supported iCloud, MobileMe and WebDav.

The company in question had already bought into the SME Cloud File Server. It enabled them to audit files above all the clouds they used and provide Organisation Shared folders that worked above a “set” of Clouds, giving them a single view on disparate resources.

As the SME Cloud File Server also supports a WebDav protocol adaptor above any Cloud, something we call CloudDav, then it became very easy for all the teams to create, load, edit, and save documents to either Google Docs, Office365, or DropBox.

The steps to achieve this were simple:

1. Launch Pages, Numbers or Keynote

2. Click the ‘+’ button and choose ‘Copy from Webdav’ (assume a doc is to be loaded)

3. Enter https://Webdav.storagemadeeasy.com as the server address and your smestorage username and password as authentication. This will then load the file tree and the clouds available to the account.

4. Tap on a document to load it and start editing

5. When finished just choose the “Copy to WebDAV” button and it will be saved.

In this way documents in Clouds not supported by iWork can be edited and saved.

 

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Cloud Computing Case Study: Google Docs continuous backup / sync to DropBox

We very often have businesses who want to keep files in sync between two clouds. This can be as simple as having a backup copy held between two providers in the cloud for continuous availability should one provider go down, or it could be due to a particular use case in which files need to be made available on two Clouds. In any case the request is a common enough for us to highlight it in our Cloud use cases section to show how this is easily achieved using the SME Open Cloud Platform.

We will look at providing a continuous backup / sync between Google Docs and DropBox, in which Google Docs is what we will refer to as the primary cloud, and DropBox will be the backup cloud. The first thing to note is that this option that we highlight below is only available to users who have a personal business or Cloud File Server account with us, and that it is available in our normal hosted offering as well as our appliance offering.

The guide to setup the continuous backup / sync are outlined step by step below:

1. Log into the personal business or Cloud File Server account either on the web or the appliance

2. Navigate to the “My DashBoard” link

3. Choose to add a new Backup provider and choose DropBox

4.  Authorise the DropBox account to be accessed

5. The DropBox OAuth screen will appear an you can sign into DropBox and choose to authorise access

6. The sync will now be kicked off an you will see the settings screen of the backup provider you just added.

7. If we now visit the dropbox account we can see a new folder called “My GMail files” has been created

8. If we look inside this folder we can see the files and folders  have been copied across

After the initial sync any news files that are uploaded direct to Google Docs via SME are also backed up to DropBox. Any files uploaded direct to Google Docs are uploaded to DropBox when SME discovers them either through you accessing your account if real-time update is enabled or by forcing a refresh between the SME meta-data and Google Docs. You are also able to control whether files are deleted on the backup if they are deleted on the primary from the settings page in step 6.

Although we used Google Docs to DropBox as an example this is equally applicable to any of the 35 clouds that SME supports, including private data to public clouds or vice-versa.

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Google Docs upload currently not working

Our Cloud monitor has noticed an issue with Google Docs uploading over the resumable upload API that we use to upload files to Google Docs. Currently for any upload Google Docs is returning a response of:

<errors xmlns=’http://schemas.google.com/g/2005′><error><domain>GData</domain><code>InvalidEntryException</code><internalReason>Sorry, there was an error saving the file. Please try again.</internalReason></error></errors>

We’ve reported the issue to Google and are waiting for a response. We will post here when Google resolve the issue.

Update: Google have responded:

The thread can be found here.

Update: Google have now resolved the issue

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Turning a NetGear ReadyNas into a Cloud File Server with WebDav and SME

NetGear ReadyNAS is a fully featured NAS appliance for individuals and small businesses (SMB’s).

The ReadyNAS is a great way to store locally accessible content but it would be even better if you could get to that content when out of the office and on the road. Even better what if you could organise that content, assign which users can access which files remotely, set file access permissions, and more, in essence turning your ReadyNas into a private Cloud File Server.

Thankfully, the ReadyNAS supports WebDAV, or “Web-based Distributed Authoring and Versioning”, which is an an extension to HTTP that allows access to files remotely over HTTP or HTTPS. This enables you to map your ReadyNAS as a Private Cloud to SME This is a true Private Cloud in that your files do not need to be moved or synchronised anywhere else for this to work.

First you need to setup the ReadyNAS for WebDav. You can find a detailed guide on how to do that here.


Once this is done we can begin to add the The WebDav enabled ReadyNAS as a Mapped Private Cloud to SME.

To do this the first thing to do is setup an Account at StorageMadeEasy.com. We will be stepping through the setup of a Cloud File Server Account, but this will also work for free or personal accounts.

After creating an account (in this example a Cloud File Server Account) let’s first configure the WebDav connector to work with the ReadyNAS.

To do this navigate to ‘My DashBoard’ from the sidebar and choose to add a new WebDav Provider.


Choosing ‘Add Provider’ will take you to a screen where you can add the ReadyNAS WebDav provider details.


For the WebDav Server host enter the “IP Address (or DDNS name)/sharename” that you setup when getting your ReadyNAS for WebDav. For username and password use the same name and password that you use for accessing a share on your PC. Change the port to 443 as SSL is enabled. Enter the ReadyNAS share path that you previously entered.

Once done click ‘continue, and you will be prompted to sync the ReadyNAS file meta data from the share that you just created.

Once this is done your ReadyNAS device is available to be used as a CloudFile Server.


If you navigate to the file manager you will see the ReadyNAS files/folders from the share you created on the ReadyNAS:


As well as the ReadyNAS files we can also add other Cloud Files, from any of over 25 Cloud Storage Providers. In this case I’ll add Google Docs using the exactly same procedure as adding the WebDav provider we outlined earlier except this time I’ll choose the Google Docs Provider and step through that wizard. Once Added I’ll be able to add both sets of files in a virtual file tree:


This is now setup to be able to access files using iPhone / iPad, Android, Windows Mobile 7, BlackBerry or any of the Mac,Windows, and Linux desktop drives that SME Supports:


Now we’re ready to create some users. We can do this from our Web Dashboard:


Users login become <username>@<Cloud File Server name>. In this example we used marketing@ReadyNAS.

Once the users are setup we can add some shared Organisation Folders from the File Manager and then set some access permissions against them. These folders can be a mixture of folders that reside on the ReadyNAS or Google Docs, or indeed any other Cloud you have added.


The Cloud Admin can also enable users to be able to setup their own private Clouds with data only they have access to, for example Google Docs Apps accounts that are allocated to each user, or SkyDrive Accounts etc:


There are a myriad of file sharing options which include file links, file links with managed expiry, sharing with collaboration groups, making files public (and if required protecting them with passwords even if public). All these options are also available from mobile devices and tablets:


This is the end of the brief overview of setting up a ReadyNAS appliance to work with the SME Cloud file Server.

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Version 2.11 of iSMECloud File Manager for iPad and iPhone now in App Store

The latest version of the iSMEStorage Cloud File Manager for iPhone / iPad is now in the App Store. There are a host of new features including a re-designed workflow for easier Cloud Files (and local flies) interactions, a new PDF component that supports large PDF files, and support for OpenStack and Google Sites Clouds.

The below presentation showcases the Cloud File Manager for the iPad:

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Windows Mobile 7 Support – Progress

Support for Windows Mobile 7 has always been on our RoadMap. We view it as a strategic handset client, and we’re happy to say that the App is close to being completed. The screenshots below give an idea of how it will finally look:

We hope to have an App in the Windows Marketplace by the beginning of July.

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Android SMECloud File Manager update to version 2.1

We’ve updated our Android App to version 2.1 The 2.1 update is a substantial update that beefs up the features for local transfer of files from PC’s and laptops. Now users can transfer files directly from their PC over WiFi using FTP clients or a browser. This makes very easy to take files with you that you have stored locally.

The update also adds a scheduler for automation of the synchronisation of files to/from the device and one or more storage clouds. This was a must requested feature from users so we’ve managed to get it into this build.


The third major part of the update is better integration with the Android Operating System so that all upload, download, and file event notifications are visible in the Android notification taskbar.

The tighter integration with the Android OS means that you can now take advantage of SMEStorage Cloud File Manager from many other applications. This is one of the particular strengths of the Android, as is the great notification features, and we are pleased to now be taking fill advantage of these.

This tighter integration means that all downloads and uploads are now processes as tasks that show up in the Android notification bar and the users do not need to stay in the Application for the uploads or downloads to complete

SMEStorage is available from the Google Android Marketplace at:

https://market.android.com/details?id=ta.smestorageg

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Using Zotero with SME and WebDav

Zotero is a firefox plug-in that is an easy to use research tool that aids in gathering, organising, and analysing sources. You can choose to store documents, notes and screenshots that you take directly with Zotero or you can choose to use another WebDav resource.

Of course SMEStorage provides CloudDav, WebDav over any Cloud we support, even if the underlying Cloud does not support WebDav. If you enable CloudDav for your SMEStorage account you can use it with Zotero as follows:

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Mac Cloud Tools released !

We are really please to announce that we have released the first version of our Mac Cloud Tools.

The cloud tools encompass:

– A virtual Cloud Drive that works within Finder

– A Desktop to Cloud folder sync utility

– Cloud Files integrated into Spotlight indexing

Unlike other silo’d storage provider SMEStorage works as an abstraction layer above over 15 storage clouds and enables users to access and manage files from all the major storage vendors.

The Cloud Tools really bring the Cloud into the Mac desktop enabling users to witch storage cloud providers by simply changing directory, and editing files becomes as easy as double clicking on the file in question from within the Cloud Drive and saving when done. We’ve also integrated file actions into the Mac Finder on right click so that, amongst other things, you can easily get a URL of a file to share, or generate an email with a file link for example.

Our desktop to folder synchronisation tools makes it easy to keep files from different clouds in sync with different desktop folders. Just drop your files into the folder and the sync tool will pick up and ensure they end up on the relevant Cloud.

Lastly, we’ve integrated spotlight to work with all the Clouds mapped to a SMEStorage Account so that when Spotlight indexes the Cloud files are also searched

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