Cloud Computing Use Case: Automatic notifications of new or changed iWork Numbers documents stored on Google Drive

We had an interesting Use Case recently in which the requirements were as follows:

The Company in question had a Google Apps Account and therefore used Google Drive for their Storage. They had a number of iWork Numbers documents that were modified by their team members whilst on the move using iWork and iPad’s. Currently their process was editing the files, and then trying to send the resultant file via email to other team members. Due to file size some files were not received and in general the email server was quickly eating up storage. What they cam to SME for was to figure out how they could refine this process.

With Storage Made Easy the process became much simpler. Firstly the company subscribed to a Cloud File Server SaaS Account. The SME Cloud Admin then added the companies Google Drive account to be accessible via SME and invited other team members to be part of the Cloud File Server. On the Folder(s) in question the Cloud Admin simply set permissions so that relevant team members had access and added a notification rule specific to keynote file to ensure that all subscribers to the shared folder received an email notification on new files or updates to existing files. As per our prior article on Twitter and SMS Gateways on these changes to file events SME can easily generate instant SMS notifications.

As Storage Made Easy enables WebDav above any Cloud added to it then Google Drive becomes instantly accessible via WebDav. For the Company this means that they can simply open and create new keynote files directly in Keynote from their shared Google Drive folder and then on completion simply save them back. The very act of doing this generates a file event on completion which send an email and/or SMS to users subscribed to the shared folder vastly simplifying the process.




Another added benefit to the company is the complete end-to-end joined up audit tracking they get on all Google Drive documents:

Facebooktwittergoogle_plusredditpinterestlinkedinmailby feather

Google Docs WebDav update

We made some changes to accommodate some issues with Google Docs with our CloudDav protocol Adaptor:

1. The first change relates to creating documents directly in Google Docs and then trying to open the files directly in Pages iWork (for example). Previously this failed as the file had a zero size, as the size is unknown until Google exports it. We fixed this. Now such files created directly in Google Docs will open correctly.

2. The second change related to saving files directly back to Google Docs when creating them in Pages (or other Keynote, Numbers). These would fail because pages tried to place a zero size file lock to test write access. Other Clouds allow this but Google Docs does not, and therefore Pages would report that the file could not be saved. This is also now resolved.

Facebooktwittergoogle_plusredditpinterestlinkedinmailby feather