New Cloud DashBoard beta

My Cloud DashboardYou may have noticed a new item on your Sidebar recently called “My  DashBoard“. This is going to be the new place where consolidate all the information about your account and your settings, and when out of beta it will replace the “My Account” link.

It has the same content as the tabs contained within ‘My Account‘ but it is contained within one dynamic screen and information can be rolled up or rolled down depending on what is needed.

Cloud File Server users have an extra beta DashBoard within their Organisation SideBar called ‘Options‘.

This details all the Organisation Options that are available for managing the Cloud File Server.

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File commenting added to Web platform

We’ve updated the web platform to include the ability to comment on files, which works over any cloud. We shall shortly be rolling this into our Windows tooling and also into our mobile tooling where file comments will trigger push notifications to iPhone/iPad, Android, BlackBerry, if a user is subscribed. Currently users can subscribe to be notified for file comments via email.

File comments works on all files, but of course of single user accounts only makes sense if you are sharing a file with a business group. For our business Organisation Cloud users, file comments of course make a lot of sense and users can subscribe for notifications on files from Organisation public folders.

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Organisation Cloud File Server Updates

We rolled out some Organisation Cloud updates on our web platform in the last few weeks that are worth highlighting:

Lite File Manage now supports Tags

Our Lite File Manager started life as lightweight alternative to the rich Ajax enabled File Manager. Gradually it has been updated so that it has the same functionality as the Ajax enabled File Manager. Tags is one of the last things to be added, and now that it is there it replicates the functionality of the Ajax based file manager but is much more lightweight:

Ability to make a Folder a Favourite item

Many of our mobile users have long requested the ability to make a Folder a favourite so they could click on ‘Favourites’ and easily navigate to a folder structure or set of files. The first step towards enabling this in the mobile platforms was to enable it in the Web platform and API which is now done. Indeed if you are a mobile user, marking a folder as favourite from the web platform should already show up within the Favourites Menu of each of the mobile Apps.

Organisation Folder permission

An Organisation Folder is a public folder that, when created by the Organisation Cloud Administrator, ripples down for every user so that, for example if the Org Cloud Admin creates a folder called ‘HR’, all users would see this folder and anything it contains. Users, by default, could also post to this folder. Many of you wanted to control the permissions on a per user basis to these folders, and we have now implemented this into the platform. The Org Admin can now  set permissions for individual users of the Org Cloud.

Email attachments and files directly to your Organisation Folder

We recently introduced FileBox that enables user to send emails and attachments to a special folder called FileBox. You can read more about this here. We’ve also added this into The Organisation Cloud so that Org Admin’s can set a special Filebox email address for Organisation Folders enabling users of The Org Cloud to email file attachments directly to an Organisation Folder.

Private Cloud Providers for Organisation Users

One of the biggest updates we have implemented is to enable the Organisation Cloud Admin to control end users ability to add their own File clouds. When is this useful ? Take Google Apps for example. If your Organisation has bought into Google Apps then each of your users will have their own Google Docs account. Your user will want to use their own Google Docs Account, and you may want to implement a separate Google Docs Account to store shared Organisation Files. This is the kind of scenario this caters for. Of course you can also let users add their own private clouds or implement other shared Organisation storage, such as Amazon S3. This feature can be enabled in the My Account->Options tab of the Organisation Admin account.

Enhanced Auditing

We’ve beefed up the file auditing capabilities of the whole Organisation Cloud Platform which enables an Organisation Admin to control exactly what gets audited for each user..  We’ve also added filters and enhanced the export abilities so that you can export logs directly into CSV for example.

File Locking

We’ve added the ability to explicitly lock files. This is useful if a file is being worked upon or edited and you want to make the file unavailable to all other users until this has been done.

We’ve already started to move some of these new features into our desktop and mobile tooling and we will start pushing out some new versions of these soon.

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Organisation Cloud Updates

We have changed some of the default options for our Organisation Cloud offering. The changes are:

– We now expose the bandwidth so that you can monitor and bill individual or departmental use within your Organisation. This is also exposed in our API for integration with billing and chargeback systems.

– We have  now made the Organisation file usage logs filterable and available for export in .csv and .xls format

– We’ve made default the option for users to be added manually rather than requiring an email activation

– We’ve made default the option for folders to be converted into Organisation public folders. You can do this from the Rich Cloud File Manager and highlighting the folder and clicking on the “rename” icon. You will notice a new option, “convert to Org folder”. User permissions can then be set on these folders as normal.

– We’ve added the ability for the Organisation Admin to force encryption for all files with a key of the Admin’s choosing.

Future updates:

The next major update will involve the ability to integrate Activity Directory (AD) domains, LDAP  and OpenID integration.

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