Top 10 things you should demand from your OpenStack Swift File Sync and Share vendor

OpenStack Swift file sharing

OpenStack Swift is more than an enabler to store large amounts of unstructured data. The massive scalability, geographic dispersion, and REST API Access are a way to achieve some compelling use cases, of which the most popular is undoubtedly file sharing.

In the past Enterprise File Share and Sync has been more traditionally associated with file-based storage platforms but as such storage platforms struggle to scale and don’t naturally lend themselves to be web accessible pairing Enterprise File Share and Sync with object storage solutions such as OpenStack Swift has become much more compelling for enterprises. Not only from an ease of use perspective but also from an ROI perspective.

This post looks at the “must have” features that should be demanded from an OpenStack Swift Enterprise Sync and Share vendor.

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5 ways uncontrolled file sharing can hurt your business

uncontrolled file sharing

1. Unknown sensitive company information leaked

Not knowing what potentially sensitive company information is being shared can have a big effect on your Company. Sharing sensitive product designs, customer information, financial information etc can have a direct negative effect that may not be seen but will be felt.

Storage Made Easy provides policies that operate above all private and cloud data and enables policies to be set that incorporate time expiry and password protections inclusive of audit tracking and GEO location restrictions.

2. Data Breach

There is an increasing amount of privacy legislation that a company has to adhere to, such as HIPPA, FIPS, European privacy legislation. Not controlling the flow of information can result in severe financial penalties, or worse, jail.

3. Sensitive data on non company data services

The rise of Bring your Own Cloud within companies can result in corporate data being stored on unsecure services that can be breached and are outside of the control of corporate IT.

With Storage Made Easy on-site Cloud Control Appliance companies have a universal policy control gateway which can be used to control access to Bring your Own Cloud environment such as DropBox. This includes browser, mobile or API access to such services. This gives enterprises a single platform to securely manage and protect file sharing by centrally enforcing corporate policy on Bring Your Own Cloud data flows.

4. Slow Network / Reduced Quality of Service

Users tend to share files in companies. Once the file is shared it can be forward by the recipient anywhere. This touches upon point 1 of uncontrolled file sharing. Users should be sharing links not files so they can be tracked and controlled. There is another benefit of this which is to do with the network congestion that occurs inside of companies and this network congestion.

Lots of people sharing similar large files can lead to network congestion inside of a company which can not only be costly to productivity, it can be costly to the company as more bandwidth is consumed. Link Sharing shifts the bandwidth for the file download to the remote user.

Storage Made Easy provides add-in’s for Microsoft Outlook and Mac Mail that promote such links sharing inside of enterprises.

5. Copyright infringement

It is not unusual for users inside of companies to use their corporate emails to share digital music and digital books with friends. This not only exposes the user to copyright infringement it also exposes the company and with no control it is silent threat that explode at any time.

The key take-away is that uncontrolled file sharing can be bad for business and companies should give serious to consideration to how the promote governed file sharing that does not just work on one data cloud but works against all public / private data clouds that is in use at a company.

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