New workflow rules for SME Cloud Files
We’ve added some new workflow features for cloud files access through SMEStorage. You can now be notified of auto-updates if certain characteristics of a file changes.
The way this works as follow:
First click on the folder that you want to base your worfklow rules on:
Now Click on the Groups Tab and you will see some new icons, one of which lets you add some auto-sharing workflow rules.
Once you click on this you will invoke the workflow editor. From here you can choose to add details about the file(s) that you want to monitor and to which part of the file this applies to i.e. the filename, extension or description. You can see from the screenshot below that the ‘MyDocs’ folder we selected earlier is used as the base container for the rules. Additional to this you can decide whether the rules only apply to this folder or also include sub-folders of ‘MyDocs’.
Whenever any new files or changes to files are made that invoke the rule, you will be notified. For example if you choose to monitor all files that have the extension .doc, when a new doc files is uploaded to a folder you will be notified. Alternatively you could be monitoring any file title that has the word “scan” in it’s title. Again as soon as anything is uploaded in this folder (or sub-folders) that has the word scan then you will be notified.
If you work in teams and want to be notified when others amend files or upload new files then you should find this functionality useful.